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Harrison Yacht Club © 2008-2011
Harrison Yacht Club © 2008-2010
It shall be the duty of the Treasurer to:
(a) oversee all funds of the Club and maintain an overall inventory of all Club financial and material assets;
(b) be responsible for accounts receivable and accounts payable;
(c) deposit, in a timely manner, all funds received in the name of the Club in a chartered Canadian Financial Institution;
(d) prepare a financial statement for presentation at all meetings of the Executive and the AGM or whenever requested by the Commodore;
(e) act as one of the financial signing Officers of the Club to sign cheques drawn on the funds of the Club as designated by this Constitution;
(f) invoice the Club members and collect all monies owing from the membership;
(g) issue an official receipt to all persons or organizations paying monies to the Club and keep a copy of such receipt in Club financial records;
(h) arrange for a Review of Engagement of Club financial records immediately following completion of a Club financial year and distribute such Review of Engagement to all Club members a minimum of 21 days prior to the Club AGM as per 3.01.1;
(i) distribute the planned following year budget to all Club members a minimum of 21 days prior to the Club AGM;
(j) control all Club purchases IAW the Club’s Constitution and By-laws, the Club’s approved annual budget, and generally accepted accounting practices;
(k) pay all Club approved debts greater than the amount prescribed in Schedule C by cheque drawn on the Club’s account, and demand and retain bona fide invoices or sale slips for all paid Club transactions whether by cheque or cash;
(l) procure and maintain adequate insurance for all Club assets and liabilities;
(m) prepare and maintain an investment plan, IAW HYC applicable Constitution articles 1.10.3 to 1.10.5 inclusive for all accumulated funds and invest those funds as approved yearly by the Club Membership at the AGM;
(n) Inform Club Executive and Membership immediately of any financial deviations greater than the individual and/or overall amounts identified in Schedule C;
(o) make all Club accounting records open to inspection by elected Club Trustees or any members IAW Society Act of BC;
(p) upon approval of the Club’s previous year financial Review of Engagement at the AGM, pass on all Club Financial records to the Rear Commodore for filing and safe keeping IAW Society Act of BC; and
(q) ensure that the objectives of the Club are met.